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Should you use an EOR or set up a local company?
An EOR (employer of record) is a firm that legally employs your overseas worker on your behalf. For your first hire in a new country, it's usually the right choice. Once headcount grows, a local company of your own tends to win. The mistake is never checking when that switch makes sense.
What does an EOR actually do for you?
You get the worker without setting up a company in their country. In return, you pay a fee on every head.
An EOR is the legal employer on paper. It holds the local employment contract, runs local payroll, handles statutory withholdings (the tax and contributions taken out of pay by law) and carries the compliance burden for local labor law. Your company still manages the worker day to day.
Two things stand out:
- Setting up a local entity (your own registered company in that country) can take anywhere from a few weeks to several months depending on the jurisdiction. An EOR can typically have someone legally employed within days, which is the whole reason the model exists. So it skips the incorporation timeline.
- It costs money every month, per employee. That's usually a flat monthly fee or a percentage of payroll, on top of the salary itself. The cost grows in a straight line with each hire, in a way a local entity's overhead generally doesn't.
What does a local entity buy you?
A local entity swaps per-person fees for fixed costs, and gives you more control. It also gives you a presence that some customers insist on.
- Incorporation, a registered address, local accounting and compliance filings cost roughly the same whether you employ two people or twenty through that entity. So the EOR's per-employee fee eventually crosses the entity's flatter cost curve. That's the fixed-costs advantage.
- An EOR's standardized contracts often can't accommodate custom benefits, equity or employment terms, so a local entity gives you direct control over them. Equity grants in particular are frequently difficult or impossible to administer cleanly through an EOR, because the EOR, not your company, is the legal employer of record.
- This matters beyond employment. Some customers, particularly in regulated industries or the public sector, won't contract with a company that has no local legal presence, however the workforce is employed. That's the local commercial presence advantage.
Where does the headcount tipping point sit?
There's no universal number. It depends on the jurisdiction's incorporation and compliance costs, the EOR's fee structure and local salary levels. But the shape of the calculation is the same everywhere.
The crossover is where the entity's fixed cost per employee drops below the EOR's flat per-employee fee. After that point, a straight cost comparison starts favoring incorporation.
In many markets this lands somewhere in the mid-single digits of headcount. Countries with expensive, slow incorporation push that number higher. Countries with cheap, fast incorporation push it lower.
The number worth calculating is specific to the country you're hiring in, so skip any rule of thumb borrowed from a different market.
Waar zitten de grijze gebieden?
One point in this decision isn't clear-cut: whether a long-running EOR arrangement creates a taxable presence for your company. Tax authorities in a growing number of jurisdictions take that view, but it depends on the facts.
- A long-term EOR arrangement with a worker who can sign contracts for your companydiscutabel
Waarom het grijs istax authorities in a growing number of jurisdictions treat a sufficiently embedded, long-term EOR arrangement, particularly where the local worker has authority to conclude contracts on the company's behalf, as creating a taxable presence anyway
Wat het voor u kan betekenenthe "no entity needed" premise the EOR model is often sold on may not hold, so the case for incorporating could come earlier than the headcount maths suggests
Bij grijze gebieden draait het om de details: waar u woont, hoe het geld loopt en welke documenten u bewaart. In een gratis gesprek van 30 minuten kijken we naar uw eigen situatie en vertellen we u eerlijk hoe sterk uw positie zou zijn, voordat u zich ergens aan vastlegt.
A taxable presence is called a Vaste inrichtingEen vaste bedrijfsplaats, of iemand die regelmatig contracten sluit, waardoor een land een deel van de winst van een buitenlands bedrijf mag belasten., which means a tax authority treats your company as doing business in that country and taxes it there. If your local worker signs deals for you, take that risk seriously when you decide.
When is headcount not the only factor?
Sometimes the answer is decided for you, and sometimes it pushes the other way. Three things can override the cost maths.
- Your sector is regulated, such as financial services or healthcare. Some local regulators won't accept an EOR as the permitted employer for certain roles, so you need a local entity regardless of cost.
- Your local worker has authority to conclude contracts on your company's behalf. The permanent establishment risk above can push you toward incorporating earlier.
- You're still testing the market. An EOR arrangement can be wound down for a single employee without the multi-step process of liquidating a local entity.
- You only have a first hire or two. The cost comparison usually favors the EOR at that size.
What's the practical mistake to avoid?
Picking an EOR for your first hire in a new market is usually the right call. Treating that choice as permanent is where companies go wrong.
Think of the EOR as a starting point, and re-check it against the entity-cost maths every time headcount in that country meaningfully increases. Companies that do this well run the comparison at each hiring milestone.
Companies that skip the comparison tend to find out well after the fact that they've paid a multi-year EOR premium. Over the last several hires, a local entity would have been meaningfully cheaper.
